Microsoft 365, Google Workspace and corporate email

A successful email migration begins with an inventory of mailboxes, aliases, lists, shared calendars and files. We prepare the new platform, create the users, copy historical information and schedule the change of domain records at a low-activity time.

During the cutover, new email starts arriving at the destination platform and the latest messages are synchronized so that nobody loses information. We give users short guides and handle questions during the first days. Before the cutover we configure SPF, DKIM and DMARC records to improve delivery and make it harder to impersonate your domain.

Email and collaboration accounts hold sensitive information about the organization. We enable multi-factor authentication, define who can share files outside the organization, set up alerts for suspicious sign-ins and establish retention and backup policies.

To learn how exposed your platform really is, you can request a configuration review from our cybersecurity team. And if you need to demonstrate controls over personal data, these measures feed into your compliance and governance work.

After implementation, the platform needs users added and removed, license changes, alert reviews and policy updates. We can take care of that administration as part of our managed services, or train your team to do it with documented procedures. Ongoing administration includes periodic review of security alerts, control of assigned licenses and updating policies as areas and processes change.

Over time, collaboration platforms accumulate accounts of people who no longer work for the organization, licenses above the level needed and shared spaces without an owner. This creates unnecessary costs and risks of access to sensitive information.

We review assigned licenses against actual use, propose the right plan for each profile and define a joiner and leaver procedure coordinated with human resources. That way each person has the tools they need, and no account stays active without control when someone leaves the organization.

Email and documents are no longer used only from the office. We configure rules for access from personal and mobile devices, for example requiring multi-factor authentication, limiting file downloads on unmanaged devices or blocking sign-ins from unusual locations. Your team can work from anywhere without putting the organization’s information at risk.

These rules are adjusted to each profile: the finance department does not need the same restrictions as the sales team in the field.

Not every organization can switch platforms in a single day. When there are many users, several offices or integrations with other systems, we plan a phased adoption: first a pilot group, then each area, with coexistence of calendars and directories during the transition. This reduces risk and lets us adjust the configuration with real feedback before involving the whole organization.

At the end of the adoption we retire the old platform in an orderly way, keeping the information that must be retained and closing accounts that are no longer needed.